5260 - Personnel Records

The district will organize, compile and maintain personnel records and files for each staff member of the district which will be kept secure under the authority of the superintendent/designee. The contents of the personnel files will be available to the superintendent/designee and to those staff authorized by the superintendent/designee to organize, compile and maintain the files.  Any confidential college or university credentials or other confidential pre-employment materials received by the district will be returned to the sender or maintained in personnel records, such as an application file.

A certificated or classified staff member will be permitted, during normal district business hours, to review the contents of their personnel file in the presence of an authorized staff member.  Personnel files may be maintained by the district in hard copy or in an electronic format.

A staff member annually may request that the superintendent/designee review all information in the staff member’s personnel file(s) to determine if there is any irrelevant or erroneous information in the file(s) and will remove all such information from the file(s). If a staff member does not agree with the determination, the staff member may at their request have placed in the personnel file a statement containing a rebuttal or correction.

 

Cross Reference: 

District Policy 4040 - Public Access to District Records

 

Legal References: 

RCW 28A.405.250	Certificated employees, applicants for certificated position, not to be discriminated against--Right to inspect personnel file
RCW 42.56.230(3)	Certain personal and other records exempt (from public inspection)
RCW 49.12.240-260	Employee inspection of personnel file

 

 

Management Resources:

2015 - October Issue

 

Adoption Date:  September 20, 2006

Revised: December 20, 2017; February 22, 2024

 

Administrator Responsibilities: