5610 - Substitute Employment

The district authorizes the employment of a certificated substitute in the absence of a certificated staff member. In addition, the district may use a substitute in place of a regularly contracted staff member when:

1. Enrollment uncertainties exist at the beginning of a school year; or
2. Resignations of regular staff do not allow sufficient time for the district to employ an immediate replacement.

On either of the latter occasions the district will employ a contracted staff person within a reasonable time.

The superintendent or designee will be responsible for establishing procedures by which teachers request substitutes and by which substitute teachers are assigned, employed and compensated.

The district authorizes the employment of a spouse of an officer as a substitute teacher when the superintendent deems that there is a shortage of substitute teachers in the district. The terms of the spouse’s employment must be commensurate with the relevant pay plan or collective bargaining agreement operating in the district.

If the superintendent reasonably anticipates that the list of qualified, willing substitutes will be exhausted, emergency substitute certification may be sought from the Office of the Superintendent of Public Instruction for persons not fully qualified for a teaching or substitute certificate. Substitutes holding emergency certification may only be assigned work when the list of fully qualified substitutes is exhausted.

The district authorizes the employment of a classified substitute in the absence of a classified staff member when a program will be adversely affected by the regular staff member’s absence and when a substitute can perform the duties in a reasonable manner. A classified substitute employee’s eligibility to purchase retirement service credit will be determined according to Chapter 41.35 RCW and retirement system rules.  Substitute classified employee means a classified employee who is employed by the district exclusively as a substitute for an absent employee. The superintendent is authorized to establish procedures relating to the use of substitute classified staff.

By October 1 of each year, the district will report to the office of the superintendent of public instruction: 1) The number of substitute teachers hired per school year; 2) the number of hours; 3) the number of substitute teachers that received benefits under the school employee’s benefit board; 4) the fully daily compensation rate per substitute teacher; and 5) the reason for hiring the substitute teacher.

 

Cross References: 

District Policy 5001 - Hiring of Retired School Employees

District Policy 5612 - Temporary Administrators

 

Legal References: 

RCW 28A.330.240     Employment Contracts

RCW 28A.400.300     Hiring and discharging employees — Written leaves for employees — Seniority and leave benefits of employees transferring between school districts and other educational employers

RCW 28A.405.900     Certain certificated employees exempt from chapter provisions

RCW 28A.410.010     Certification — Duty of professional educator standards board — Rules — Record check — Lapsed certificates — Superintendent of Public  Instruction as administrator

RCW 41.32.570          Postretirement employment — Reduction or Suspension of pension payments

RCW 42.23.030          Interest in contracts prohibited — Exceptions

RCW 41.35.033          Membership—Service credit—Substitute employees—Rules

RCW 28A.300.615     Substitute teachers—Hiring and compensation reporting

RCW 41.32.802          Reduction of retirement allowance upon reemployment or if covered by plan under RCW 28B.10.400—Reestablishment of membership

RCW 41.32.862          Reduction of retirement allowance upon reemployment or if covered by plan under RCW 28B.10.100—Reestablishment of membership

RCW 41.35.060          Reduction of retirement allowance upon reemployment or if covered by plan under RCW 28B.10.100—Reestablishment of membership

RCW 41.40.037          Service by retirees—Break in employment requirement—Reduction of retirement allowance upon reemployment—Reestablishment of membership

WAC 181-79A-231     Limited certificates

 

Management Resources:

2022 – June Issue

2016 – July Issue

2011 – August Issue

2008 - June Issue - Substitute Employment

2001 – August Issue - Legislature Authorizes “Retire-Rehire”

 

Adoption Date:  September 20, 2006

Revised: August 20, 2008, January 17, 2024

 

Administrator Responsibilities: