School Employees Benefits Board (SEBB)
SEBB offers healthcare and other benefits (including medical, dental vision, life insurance and long term disability) for eligible WA State school employees. *Please note all benefit eligible employees (those anticipated to work 630 hours between Sep 1 and Aug 31 or who during the course of the school year reach 630 hours worked) are required to enroll in SEBB benefits. If you do not enroll or waive SEBB medical, you will be enrolled by default as a single subscriber in a medical, dental, and vision plan and basic life, basic accidental death and dismemberment (AD&D) and basic long term disability insurance as prescribed by SEBB, resulting in a monthly out-of-pocket cost of $58.
A variety of medical plans are available dependent on your county of residence or work. Additional benefits are available for you to elect (employee-paid benefits) including supplemental life, AD&D and long-term disability insurance, medical flexible spending arrangement (FSA) and Dependent Care Assistance Program (DCAP).
- 2021 School Employee Enrollment Guide (Jan-Dec 2021)
- SEBB Virtual Benefits Fair (includes link to Ask Alex. an interactive online benefits advisor)
- 2021 SEBB Medical Comparison
Note: Be sure to look at only the plans offered within your county of residence or county of work when making plan comparisons.
- SEBB Supplemental Benefits: (Life Ins, Long-Term Disability, Medical Flexible Spending Arrangement (FSA), Dep Care Assistance Program (DCAP)
- Contact the Plans: (Contact info for all SEBB benefit plans)
RETIREMENT is through the WA State Dept of Retirement. All employees working 3.5 hours or more per day are required to be enrolled in the state retirement plan. Classified employees are enrolled in the SERS retirement plans and Certificate staff are enrolled in the TRS retirement plans. You have 90 days from your date of hire to make your plan choices.
- New to WA Retirement: You have the option of choosing Plan 2 or Plan 3. Please review the Plan Choice Information available on the DRS website for help with making your retirement decision. Once you have made your choice you must complete the DRS Member Information Form and return to Payroll within 90 days of your date of hire. Until you make your decision you will be placed on Plan 2 and if you do not turn in your forms within the 90 day window you will be defaulted to Plan 2.
- Previous/Current DRS Members: You will be enrolled in the retirement plan in which you were previously enrolled. If you are Plan 3 you will need to select your rate option. Please complete the DRS Member Information Form and return them to Payroll within 90 days from your date of hire. Plan 3 members who do not turn in their forms within 90 days will be defaulted to rate option A.
- When signing your Plan Choice form please make sure to date it on or after your hire date. Forms dated prior to your hire date will not accepted by DRS.
PREPARING FOR RETIREMENT
PEBB Health Insurance Options Checklist (When leaving employment and your employer coverage is ending) You may be eligible for PEBB retiree health insurance. Contact PEBB at 1-800-200-1004 or online at www.hca.wa.gov/pebb or view their Thinking about retirement? publication
DRS Nearing retirement webinars (click link to view upcoming webinars).
Eligible employees may elect to participate in the following voluntary benefits.
- Deferred Compensation (DCP) - is a supplemental retirement savings program offered by WA State Department of Retirement Systems (DRS) to public employees. This benefit provides you with the opportunity to invest money through payroll deductions while deferring federal taxes. To learn more about this great benefit and to enroll please visit our voluntary benefits page.
- Annuities - 403B's are a great way to set aside money for retirement. Our third party administrator for these is Omni. You or your agent can contact them at www.omni403b.com or by phone at (877)544-6664. Please visit our voluntary benefits page for more details.
SEBB offers three dental plans:
DeltaCare and Willamette, which are managed care plans, which require you to choose a primary care dentist within their network. The third plan offered is Uniform Dental Plan, which is a Preferred Provider Organization (PPO), which lets you choose any dental provider, however if you see an in-network (participating) dentist, your out-of-pocket expenses are generally less.
Administered by Delta Dental of WA. For information on using Delta Care go to: https://www.deltadentalwa.com/sebb/using-deltacare or contact them at 1-800-650-1583
Uniform Dental Plan
Administered by Delta Dental of WA. For information on using Uniform Dental Plan go to: https://www.deltadentalwa.com/sebb/using-udp
For information on using Willamette Dental Plan go to: https://willamettedental.com/sebb/ or call 1-855-433-6825
For detailed information on the long term disability plan offered via SEBB visit:
The SEBB Program provides basic long-term disability (LTD) insurance to all SEBB-eligible school employees. If you are eligible for SEBB benefits, you will automatically be enrolled in basic LTD insurance coverage, even if you waive SEBB medical coverage.
Supplemental long term disability insurance is available during open enrollment at the employee's expense.
For claim forms please contact the Payroll Office.
To reach LTD directly:
The Standard Insurance Company, 1-833-229-4177.
For detailed information on the vision plans offered via SEBB visit: https://www.hca.wa.gov/employee-retiree-benefits/school-employees/vision-plans-and-benefits
To contact the vision plans directly:
Davis Vision: 1-877-377-9353.
EyeMed Vision Care: 1-800-699-0993
MetLife Vision Plan: 1-855-638-3931
Department of Retirement Systems (DRS) - (1-800-547-6657)
DRS Beneficiary Designation - (Required upon hire for all retirement eligible employees)
- DRS Retirement Status - (Required upon hire for all retirement eligible employees)
- DRS Member Information Form - (Required within 90 days of hire date for all retirement eligible employees)
- Plan 3 Change of Investment Program Form
- Member Transfer Form - (Plan 2 members may transfer to Plan 3. This option is only available in January) For more information, please go to the Plan 3 January Transfer Opportunity page on the DRS website..
For New Retirement Members Only
As a new employee you have 90 days to make a plan choice. The information in this booklet will help you in making your retirement decision. You can view a video from DRS for new hires by selecting the following link: Plan Choice Webinar. You can also visit the New Member webpage.
Are you in mid-career and thinking about what you need to do for retirement? Or are you getting ready to retire? The information found at the link above may answer many of your questions. Or you can listen to a video by selecting this link and choosing the Getting Ready for Retirement video.
- The PEBB which offers retirees of school districts and educational services districts comprehensive insurance packages. But there are restrictions around when you are eligible to sign up for these insurance packages. This Preparing For Retirement Guide can help you with the process and make sure you are acting within the required time frame for making your insurance decisions.
- DRS puts out webinars on a regular basis which includes topics about benefits, when are you eligible to retire, and what you can do to increase your retirement. You can subscribe to this page alerting you to upcoming webinars.
- DRS Retirement Planning Checklist
PEBB Health Insurance Options Checklist (When leaving employment and your employer coverage is ending). You may be eligible for PEBB retiree health insurance. Contact PEBB at 1-800-200-1004 or online at www.hca.wa.gov/pebb for more information.
Retirement Planning Seminar schedule is now available from the Department of Retirement System. This link gives you direction on how to register, or if you are unable to attend one of these seminars, how to view a recorded seminar.
Outlook Newsletter and Articles
Retirees Returning to Work
Wondering how Medicare works? Click here to view the Medicare and You Booklet
For the most current newsletter of Retirement OUTLOOK , please click here.
Eligible employees may elect to participate in the following voluntary benefits:
- VEBA offered through VEBA Trust
- Participation is determined by Union or group vote each year.
- If eligible deductions are pre-tax.
- Depending on your Union or group vote your:
- Sick Leave annual buyback may go to VEBA, pre-tax.
- Sick Leave at retirement or separation may go to VEBA, pre-tax.
- Vacation cash out at retirement or separation may go to VEBA, pre-tax.
- Monthly deduction amount sent to VEBA, pre-tax.
- VEBA contributions can be use for out of pocket expenses for such things as:
- Medical Premiums, including Medical and Medicare Supplement plans, and tax-qualified long-term care insurance premiums (subject to IRS limits) .
- To enroll please complete the VEBA enrollment form found in the back of the enrollment packet.
- Voluntary Benefit Groups - Annuities/DCP/Short Term Disability/etc.
Please Click on the links for plan details and enrollment information.
Below are links to the District voluntary programs for which the District has agreed to provide salary reductions for. Contact Payroll at 360-874-7025 for specific agreements.
Our third party administrator for TSA's, and Annuities is Omni you or your agent can contact them at www.omni403b.com or by phone at (877)544-6664. All salary reduction forms, withdrawals, etc, must go through Omni first prior to coming to the school district.
OTHER VOLUNTARY BENEFITS
WHAT YOU NEED TO DO IMMEDIATELY
Report all workplace injuries to your supervisor immediately and seek medical treatment, if needed. Within 24 hours, complete the SKSD Employee's Incident Report in the Forms Library and submit to the designated staff in your building or department. This contact person will fax the form to the District Safety Office. By doing so within 24 hours, your supervisor and/or the District Safety Officer, will be able to investigate, identify, and correct any unsafe condition that may exist in the workplace.
WORK RELATED INJURY OR OCCUPATIONAL DISEASE - INVOLVING MEDICAL TREATMENT
As a Washington worker, you are entitled to treatment from a qualified medical provider of your choice.
Medical Provider's Office
Tell your medical provider this is a work related injury or occupational disease and that South Kitsap School District is a self insured employer. Complete a Physician's Initial Report and request that it be sent to our self insured provider. The claims adjuster will evaluate your claim for eligible benefits.
Self Insured Provider
Olympic Educational Service District 114
Workers' Compensation Trust
Call to obtain the Self Insurer Accident Report (SIF-2)
Contact Olympic ESD 114 Workers' Compensation Trust at 800-643-4369
YOUR RESPONSIBILITY - MEDICAL DOCUMENTATION
All medical provider documents related to your claim must be provided no later that the following business day after your medical appointment. These can be sent to Landa Fuchs, c/o Business and Support Services. She will provide copies to our self insured provider. If you miss work due to your injury, a written clearance is required from your medical provider before you can return to work. Failure to provide medical documentation may result in a delay of eligible benefits.
RETURN TO WORK PROGRAM - LIGHT/MODIFIED DUTY
South Kitsap School District offers an alternative duty program in our ongoing effort to return injured workers to gainful employment within the restriction necessitated by their medical condition. We believe that returning an injured worker to alternative duty can enhance healing and assist the employee's return to full capacity by moving them from a disabling atmosphere to one of wellness. We offer both modified and light duty options. We will evaluate each claim on a case-by-case basis to determine whether modified and/or light duty work is available and appropriate.
Your employer cannot deny you the right to file a claim and your employer cannot penalize you or discriminate against you for filing a claim. Filing a workers' compensation claim does not guarantee coverage. Determination of claim status is made by our self insured provider, Olympic ESD 114 Workers' Compensation Trust. For eligibility information, please contact our self insured provider. Any false claim filed by a worker may be prosecuted to the full extent of the law. If you have questions or concerns, contact Business and Support Services (360-874-7013) Olympic Educational Service District, Workers' Compensation Trust (800-643-4369), or the Department of Labor and Industries, Self Insurance Section (360-902-6901).
WORKERS' COMPENSATION PACKET
- Employee's Accident/Incident Report see the Forms Library
- Self Insurer Accident Report (SIF-2) - call 800-643-4369 to obtain form
- Provider's Initial Report - Will be provided by your health care professional
- Sick Leave Usage Statement
- Purchasing Service Credit for Disability Time
- Physical Capacities Evaluation Form (optional)
- Employee Guide for Self Insured Employers
In 2019, Washington State signed into law Substitute House Bill 1323, creating the Washington State Long Term Care Trust Act (LTCA), which is now being referred to as the WA Cares Fund. Eligible individuals will be able to apply for benefits beginning in January of 2025. This program will be funded by a NEW, EMPLOYEE PAID, payroll tax of 0.58% or .0058 times your gross earnings. Tax collections will begin by payroll deduction beginning with your first payroll in January 2022. For example, a district employee earning $50,000 per year will see a payroll deduction of $24.17 per month or $290 per year.
Benefits of the LTCA: Qualifying individuals can access services and supports costing up to $36,500 in a lifetime.
To qualify for benefits, an individual must be age 18 or older, a current Washington state resident, and you must have paid into the trust for 10 years without a break of 5 or more years, or 3 of the last 6 years and have a need for assistance with at least three activities of daily living such as eating, medication management or bathing.
Learn more about the new benefit at wacaresfund.wa.gov.
Employees have a onetime opportunity to Opt-Out of the LTCA tax permanently. Any employee who has an individual long-term care insurance policy in place prior to 11/1/2021, may apply directly to WA State Employment Security Department (WA ESD) for a lifetime exemption from the new payroll tax. Applications for exemption must be submitted directly to the WA ESD between October 1, 2021 and December 31, 2022. The applications are not available yet but will be available by October 1, 2021 on the WA ESD website.
Please note: The WA ESD is still formulating the rules for this new program. The district will provide more information as it becomes available.
November 1, 2021: Individuals wishing to opt-out of the LTCA payroll tax must have an individual long-term care policy in effect PRIOR to November 1, 2021.
October 1, 2021: Employees with private long-term care insurance may start applying for exemption from the payroll tax directly through the WA ESD.
January 1, 2022: Employers must begin collecting premiums from employees’ paychecks (unless an employee has submitted a copy of an approved exemption notice from the WA ESD).
December 31, 2022: Deadline for Eligible individuals to apply for an exemption from the payroll tax from the ESD (for employees who had an individual long-term care policy in place prior to November 1, 2021.
January 1, 2025: First time individual may apply for benefits from the LTCA.
Payroll Office Contacts:
360-874-7025 (ADMIN, DO)
(DISC, BG, EXPL, FNS, HC, JS, MAN, OL, SC, SS)
(CH, EPO, F&O, MR, OH, SSEM, Trans)
MW, Nurses, SG, SKHS, OSS)